Secure enterprise-grade board portal software

Board management software is a secure digital platform designed to streamline and simplify the management of boards of directors and executive teams. It provides tools for scheduling meetings, distributing agendas, sharing documents, recording minutes, and ensuring secure communication. The software helps boards to operate more efficiently, collaborate seamlessly, and maintain better oversight and governance.

Read our guide to board portals for more information.

Board management software enhances board operations by centralising key tasks and documentation in a single, easy-to-use platform. It improves efficiency by reducing time spent on administrative tasks like document distribution and meeting scheduling. It also supports better communication and collaboration between board members, enabling them to access up-to-date information anytime, anywhere. Ultimately, it leads to more informed decision-making and smoother, more effective meetings.

Find out why boards benefit from using purpose-built board management software versus generic collaboration tools.

Board Intelligence’s board management software comes with a range of value-adding features, all of which have been designed and built with the governance team and board’s workflows and needs in mind. These features include:

• Secure document sharing: Safely store, share, and access critical documents, including meeting agendas, minutes, and reports. Board Intelligence’s board portal uses the highest-quality UK data centres, approved for hosting UK Government data.
• Meeting scheduling and calendar integration: Effortlessly plan meetings and synchronise with members’ calendars. Board meeting software from Board Intelligence integrates with your chosen video conferencing app, making it easy and secure to access everything you need for your board meetings in one safe place.
• Agenda creation and distribution: Easily create, customise, and distribute meeting agendas to all participants. Drag and drop agenda items and files and see timings and page numbers update automatically.
• Real-time collaboration: Collaborate on documents and notes in real-time during meetings. Use e-Signatures to approve and sign documents remotely and Annotations to make and share secure notes.
• Task management: Governance professionals can request papers from management, assign owners and send reminders within the platform, to ensure accountability and the timely and efficient gathering of documents.
• Secure access: Robust security measures to protect sensitive information, whether directors are meeting in-person or virtually. The Board Intelligence board portal offers biometric login, for example, with FaceID or TouchID on any compatible IOS/MacOS device.
• Mobile access: Access all features and documents on-the-go through mobile apps for Windows 10 and above, MacOS, iPad and iPhone.
• 24/7 service: True 24/7 support from BI24, our specialist support team. They’re there to help you get the most from your board portal software, and ensure you’re up to date with all that’s happening in the world of governance.

Yes, Board Intelligence’s board management software is flexible and can handle a wide variety of meeting types, such as regular board meetings, committee meetings, and executive sessions, as well as hybrid, virtual, and in-person meetings. It also supports a range of documents including meeting agendas, minutes, reports, financial statements, and governance policies. The board portal software allows you to organise and manage these materials in a way that suits your board's needs.

Board Intelligence’s board management software includes built-in analytics and reporting tools to help track board performance and engagement, and to optimise your organisation’s use of the platform. It can generate reports on meeting attendance, task completion, document access, and more. These insights can help you measure board effectiveness, identify areas for improvement, and ensure that all members are staying informed and involved.